Dear exhibitors,
If you are interested in presenting your company at the congress, please register through the Czech Society of Cardiology registration on-line system. That is the only way to register a company for the congress. You can hire the area for your presentation stand or give a company symposium, use advertising, sponsored group registration or other activities.
You can register (using the link "Registration – active, passive” on the left) after entering the access codes you chose for the previous congresses. The access data are still valid and by entering them you will avoid having to fill in the login form again. If you do not remember the password, ask for it using “Forgotten password”; if you remember neither the password nor the login name but you had already registered, please call 543 213 825, we will be happy to give you the data after verification. It is also possible to ask for them at the e-mail: klimova@kardio-cz.cz (or cks@kardio-cz.cz)
When you log in, there is the menu of main activities. Please follow the instructions.
Possible ways of your company participation in the congress:
1. Hiring an exhibition area
When you log in the registration system, you can order an area for your stand.
Use the Questionnaire for exhibitors to specify the requested area and the type of the stand you are interested in (cubicle system which is included in the price for the rent or your own building using BVV or another agency). The expositions will again be located in hall and the area divisions will start in mid-March 2009; therefore, send your orders as soon as possible to get included in the first round of dividing. When dividing, several factors will be taken in consideration – placing of the stands in the previous years, the time of registration and the extent of the company sponsorship for the congress. We would like to keep the same positions of the company stands as the congress participants are used to finding the stands at the same place; also the date of the registrations plays a certain role and also the extent of the sponsorship – the general and the main sponsors are the only ones entitled to choose the exhibition place, the other exhibitors are allotted a space in correspondence with the above-mentioned rules.
Company registration finishes on April 20, 2009; this is also the last day of all passive participation registration (individual, group).
2. Company symposium
It is possible to order a company symposium until January 12, 2009; it is necessary to enter at least the length of the symposium and its preferred location until this date; the names of chairpersons and titles of presentations (including the names of authors) can be entered until January 31, 2009. Please meet these deadlines.
These times and rooms are reserved for company symposia:
Sunday 10/5/2009 from 14.00 to 18.30
Monday 11/5/2009 from 16.15 to 20.00
Tuesday 12/5/2009 from 16.15 to 18.30
Rooms:
Rotunda (for about 440 people) – exhibition hall A
Morava (for about 220 people) – exhibition hall A
Praha (for about 350 people) – exhibition hall E
or Brno (for about 350 people) – exhibition hall E
It is necessary to meet the time schedule for presentations of individual companies. When the set limit runs out, the symposium will be closed. When discussing the symposium with the presenters and the chairpersons, please consider the possibility your symposium could collide with another one. The final placement of your symposium in the program will be determined by the Program Committee whose chairperson is prof. MUDr. Aleš LInhart, DrSc., in dependence on the amount of sponsoring activities of the company, the date of the registration and after the coordination of all participating presenters and chairpersons. The information on the final placement of the symposium will be sent during March 2009.
3. Advertising
Advertising in the final program – you can order advertising at the web page until the end of February 2009.
Financial conditions
Rent of exhibition area: 7,750 Czk/m2
Company symposium 2,500 Czk/min.
Advertising 20,000 Czk (inside the Program)
30,000 Czk (cover of the Program) – reserved for the general sponsor, cannot be ordered.
Prices are stated without VAT.
Accompanying cultural and social program
We are offering areas and catering in the facilities of Veletrhy Brno – e.g. after the end of a symposium etc.
CSC Evening Gala – Tuesday 12/5/2009 – the Voronez Hotel, tickets cost 300 each and they can be ordered through the on-line registration system of CSC until the capacity is exhausted.
Accommodation
The accommodation forms are available at the CSC webpage and after being filled in they are sent directly to the e-mail of the hotel in question which will then confirm the reservation. If you have any questions, please contact the hotel directly, the organizational secretariat does not deal with the accommodation. If you need to accommodate a larger group of people, contact the hotel by phone or e-mail – do not fill in the form, it is to be used for individual reservations.
And the last but not least piece of information:
THE EXHIBITORS will again register FREE OF CHARGE next year – their number depends on the size of the booked exhibition area. The list of free exhibitors’ registrations in dependence on the booked square meters is as follows:
Up to 10 m2 ………. 2 registrations free of charge
11 – 15 m2 ……....... 4 registrations free of charge
16 – 20 m2 ……...... 6 registrations free of charge
21 – 25 m2 ……...... 8 registrations free of charge
26 – 30 m2 ……...... 10 registrations free of charge
31 – 40 m2 ……...... 12 registrations free of charge
41 – 50 m2 ……...... 14 registrations free of charge
Each 10 m2 mean 2 registrations free of charge
All persons who are going to be present at the exhibition grounds are to be registered using a group registration at the web page, as “Exhibitor” category. Ignore the price of 1,400 Czk next to this category, it is general information; when you order, the system will detect automatically how many free registrations you are entitled to and the “discount” will be included in the total price. All exhibitors’ registrations that are free of charge will be assigned with one congress bag including lunch vouchers (May 11 and May 12); if there are more registrations which are paid (more than those free of charge), they will be all assigned with a congress bag with lunch vouchers.
Moreover, each exhibiting company will obtain a VIP card, which entitles 2 people to enter the VIP club in hall A3, where also lunch is available. The card will be handed to the company when registering to the congress.
If you are interested in lunch vouchers, you can order them at the web page, the price of one voucher is 120 Czk.
The colour of name tags for exhibitors will be blue; only exhibitors and exhibitors with partial registration (blue and white name tags) will be permitted in exhibition hall A1 before the Ceremonial Opening on May 10.
If you need more registrations for people on the stand, it is necessary to order the registration for “Exhibior – partial registration” for 300 Czk; this price includes 2 lunch vouchers and the name tag allows the wearer to enter exhibition hall A1 and the company symposia only, no other professional program. To enter the other areas, full registration is necessary.
Organizational instructions for exhibitors in pdf (download here)
The information will be continuously updated, we recommend you to watch the web during the congress preparations.
If you have any questions, please contact the organization secretariat (Mrs Klímová or Mrs Tichá).